The Advantages of Copier Leasing to a Company
Although photocopiers are needed in the majority of workplace environments; the prices can tax even the biggest businesses. Consider the principles of what most businesses want in a copier and you will see why: networked to supply duplicating and printing capabilities; options to duplicate in color; collating; dual-sided copying. Some also need more functionality, including high rates, large-capacity and volume, email, and scanning, fast warm up times, and protection features.
A high-end copier may cost over $40,000, and even one that matches an organization’s needs may run into the thousands of dollars. Because of the need for the best technology at a reasonable cost, many businesses consider renting over purchasing.
Costs are the most tangible gain recognized by businesses. Copier renting allows you to avoid substantial capital expenses, which frees up cash for demands that are more urgent. With IT resources, you are buying the utilization of the machine. Ownership of the device itself is not primary in importance, especially when you consider how rapidly IT equipment depreciates. In the case of a copier or a copier/printer combination from its output, not the equipment itself, the ROI comes in. Renting frequently makes more sense than purchasing when you look at it that way,. As with any IT asset that is leased, there may be considerable taxes savings available. Talk with an accountant to find out more about the possibility of writing off a copier lease as a business expense.
Copier leasing typically comprises a maintenance plan to keep your device running. For those who’ve seen the frustration of a copier crisis, you know how important a maintenance contract is. Prices for both the maintenance agreement and the hire are typically set, meaning you understand your monthly budget well beforehand. With leasing, upgrading to the next product is not difficult. When the lease expires, you get a completely new device with functions and the most recent features.
Many copier leases charge on a quantity basis. Make sure you’ve got a precise idea of the volumes you produce every month to know for certain whether leasing is the most cost-effective choice for you. You might want to ask your seller about a minimum copy requirement too – they may demand a bottom quantity of duplicates every month, if they are charging based on quantity. A toner typically isn’t, although care is commonly included in the lease. Toner cartridges are pricey therefore make sure to include the approximate price for replacements in your budget. Again, a definite idea of the variety of copies you generate per month will help with prediction. Elements might not always be contained in the servicing agreement. You have to know what’s and is just not protected.
Finally, ensure you can get a replacement copier if yours goes down.